Artificial Intelligence (AI) is becoming increasingly prevalent in higher education institutions, providing valuable tools for students, faculty, and staff. However, to ensure the safe and secure use of AI technology, institutions must follow certain guidelines and best practices.
Ensure Users Always Log In to the Correct Account
It is essential for higher education institutions to require users to operate under the enterprise account when accessing AI tools. This ensures maximum data protection as the licenses are under the university’s core services, safeguarding the data from being used to train AI models. Operating under consumer accounts does not offer the same level of security and protection.
To prevent unauthorized use of tools, institutions can consider blocking third-party apps for university user accounts. However, it’s important to set everyone up for success by providing access to approved AI technology and training users on its proper use. This reduces the likelihood of exploring unsanctioned tools that may pose security risks.
Offer Regular AI Training to End Users
Regular training and professional development on AI tools are essential for ensuring safe and secure usage. Implement AI training as part of quarterly or annual requirements, starting at the beginning of the school year with interactive sessions that showcase the benefits of AI and emphasize proper use. Highlighting responsible AI users at the institution can serve as examples of its potential when utilized correctly.
Make a Habit of Monitoring and Securing the AI Environment
Monitoring the AI environment regularly is crucial for maintaining security. Dedicate a few minutes each day to check dashboards and address any security concerns promptly. As AI technology evolves, seek guidance from experts to navigate any complex issues that may arise.
Create a Universitywide AI Use Policy
Developing a flexible AI use policy is essential for institutions as AI tools become more widespread. Ensure transparency on how AI technology is used within the university to make informed decisions. Whether implementing a university-wide policy or allowing faculty to set their own guidelines, consistency and firmness in enforcement are key to maintaining a secure AI environment.
This article is part of EdTech: Focus on Higher Education’s UniversITy blog series.
