As educators, we understand the importance of creating inclusive learning environments where diverse voices are heard and barriers are removed. Recently, we had the opportunity to present at the American Educational Research Association (AERA) conference to share our insights on designing accessible conferences and events. It was a collaborative session where we invited the audience to contribute their experiences and ideas, aiming to inspire a shift in conference planning towards fostering environments where every attendee can fully engage, learn, and thrive.
Conferences are crucial for exchanging ideas and professional growth, but we must not overlook the importance of accessibility. Accessible conferences ensure that all participants, regardless of their disabilities, can fully engage with the content and networking opportunities. This inclusivity leads to a more robust exchange of ideas and knowledge, ultimately contributing to the success of the conference.
Plan Purposefully and Proactively
Creating an inclusive conference starts with a proactive mindset that anticipates the diverse needs of attendees. Institutions and companies should integrate accessibility considerations into every stage of the planning process, seeking insights from disabled individuals to inform decision-making. As a product accessibility lead at Anthology, Lomellini has been deeply involved in planning Anthology Together 24, leveraging our firsthand experiences to shape the event for inclusivity.
Forming an accessibility committee comprising disabled individuals, advocates, and experts is essential. This committee plays a pivotal role in ensuring accessibility remains a key focus throughout the planning process, contributing insights and proposing solutions to address accessibility challenges comprehensively.
Ensure Physical Accessibility
Physical accessibility is vital for ensuring all attendees can fully participate in the conference. From wheelchair access to Braille signage, adequate restroom facilities, and clear pathways, various measures can enhance inclusivity within physical spaces. Spaces should also include designated quiet areas for individuals needing a break from sensory stimuli. Incorporating features like sign language interpretation during presentations demonstrates a commitment to physical inclusivity.
Don’t Forget About Digital Accessibility
In the digital realm, accessibility extends to conference materials and platforms. Mobile accessibility allows individuals to navigate conference resources seamlessly on smartphones or tablets. Providing sign language interpretation, both in-person and virtually, enhances accessibility for Deaf or hard of hearing participants. Additionally, having knowledgeable staff available for assistance and establishing ways for attendees to request accommodations further supports inclusivity.
Continuously Commit to Accessibility
Creating accessible conferences is more than meeting standards; it reflects a commitment to equity and inclusivity. By involving disabled individuals in the planning process, institutions can create environments where all participants can engage fully. At Anthology, we are dedicated to building inclusive spaces and prioritizing accessibility in conference design, demonstrating our commitment to diversity and equality in all aspects of society.
